You are here

Policies and Procedures

Trinity's Residential Life policies and procedures reflect the University Standards of Conduct: Respect for Self, Respect for Others, Respect for Property, and Respect for Community and the assumption of personal responsibility. These policies are in place for the safety and wellbeing of all members of the Trinity community. Students who violate Residential Life policies are subject to judicial action.

Residential Life Procedures

Residential Life conducts Health and Safety inspections in all student rooms once per semester in October and March. 

The 2019-2020 Board and Residential Agreement states that "authorized individuals of the University including Residential Life staff shall have access to the room covered by this Agreement in order to conduct health and safety inspections, check for maintenance required, damage to the room or furnishings, janitorial and maintenance service, or for other institutional purposes, including verifying compliance with University rules and regulations or for probable cause for law enforcement purposes and when otherwise appropriate in the judgment of a University staff member. Student rooms will be entered for maintenance purposes during holiday and break periods when residence halls are closed, but students may not enter during these periods."

Resident Assistants will enter all student rooms in pairs looking for working smoke detectors, overloaded outlets, fire hazards, livable cleanliness as well as balcony policy compliance. While it is not the purpose of the inspection to seek out other violations (i.e. alcohol, drugs) if Resident Assistants come across a violation, they will refer it to the Student Conduct Board. If your room does not fully pass inspection, staff will notify you to address any issues before their return within a few days.

Reporting Missing Students

In accordance with Federal Regulations (U.S. Department of Education Clery Act amendments 2008) and in the best interest of student safety, Trinity University has established a procedure for reporting missing students who reside on campus. Specifically, anyone (including students, employees, family members, employers, etc.) can, and must, report a missing resident to the Trinity University Police Department 999-7070, immediately. University officials are available to assist and support those reporting missing persons. While a 24-hour window of waiting time is standard, reports can be made anytime a concern arises. The University will notify local law enforcement within 24 hours of the determination that a student is missing, unless local law enforcement was the entity that made the determination the student was missing.

Parents and guardians as listed in the University data system will be notified in the event a report of a missing student has been filed, within 24 hours of the determination the student is missing. If a student wishes to identify a different individual for notification, his or her contact information must be sent by e-mail to the Residential Life Office at ResLife [at] trinity.edu. However, if a student is under 18 years of age and not emancipated, the university must notify a custodial parent or guardian within 24 hours of the determination that the student is missing, in addition to notifying the additional contact person designated by the student. All information, about whom the student has designated as the missing person contact is kept confidential, will be accessible only to authorized campus officials, and will not be disclosed, except to law enforcement personnel in furtherance of a missing person investigation. (The University is required to contact parents or guardians of missing students who are under the age of 18 and un-emancipated.) Trinity University Police will notify San Antonio Police Department if a student is reported missing.