Coronavirus Updates: The latest information on the global pandemic and campus operations.  COVID-19 Website


You are here

Recruiting Policies


Thank you for your interest in Trinity talent. By recruiting at Trinity University, you are agreeing to the outlined policies and procedures below. Please read the following recruiting policies carefully and contact us at 210-999-8321 or celcs [at] (subject: Recruitment%20Inquiry)  with questions or to request additional information regarding on-campus recruitment. 


Recruitment Expectations for Employers

Trinity University Campus Policies


Policy Changes


Recruitment Expectations for Employers

The Center for Experiential Learning & Career Success (CELCS) is a member of the National Association of Colleges and Employers (NACE) and follows the expectations adapted from the Principles for Ethical Professional Practice. CELCS reserves the right to refuse recruitment services to any employer not in adherence with these guidelines. 


Equal Employment Opportunity & Non-Discrimination Policies

CELCS requires all employers to comply with applicable state and federal laws prohibiting discrimination in hiring and in the workplace. 


Trinity University is an equal opportunity employer and likewise fully expects all employers recruiting Trinity students and/or alumni to provide equal opportunity for employment and advancement of all employees without regard to race, color, religion, sex, age, national origin, disability, military/veteran status, sexual orientation, gender identity or expression, marital status or any status protected by federal, state, or local laws. All employers are expected to comply with the requirements of the Age Discrimination in Employment Act, Title VII of the Civil Rights Act of 1964, the Americans with Disability Act, the Equal Employment Opportunity (EEO) standards, and all other federal, state, and local laws, ordinances, and regulations. 


Selection by Citizenship or National Origin

Trinity University attracts students from all over the world, and is proud to educate individuals of different backgrounds and nationalities. Due to our robust international student population, employers are likely to encounter an international student candidate during on-campus recruiting. Screening candidates based on citizenship or national origin is prohibited. Employers may ask if an applicant is legally authorized to work in the U.S. and/or if the applicant will now or in the future require sponsorship for employment visa status. Employers must refrain from asking interview questions regarding a candidate’s citizenship or national origin, including questions regarding primary language, foreign language acquisition, residency status, or ancestry. 


Offer Policies

Acknowledging that hiring processes are often time-sensitive and dependent on multiple factors, CELCS politely requests that employers refrain from presenting exploding offers or those with time-sensitive penalties, which exert undue pressure or stress on students. Employers are encouraged to allow a student two weeks to consider the offer, complete and/or withdraw from other applications, and make an informed decision. 


Trinity University Campus Policies

The following university policies may be of interest to you as you engage on our campus. Please refer to the lengthier policies on the linked pages for additional information. 


Compliance with Law and Policy

The Employer and its employees and agents will perform their obligations under this Agreement in compliance with all applicable laws, regulations, ordinances, rules and Trinity University policies.  Employer and its employees and agents shall comply with all policies, rules, and written or unwritten directives of the University, including but not limited to Alcohol, Drugs, Weapons, Tobacco-Free, Anti-Harassment, Sexual Misconduct, Drones, and Hoverboards.  University policies are available on the website.


Release and Indemnification

Trinity University shall have no responsibility for the safety and/or security of any property belonging to the Employer or to those persons participating in the use of the property by Employer.  Employer expressly releases and discharges Trinity University from any and all liabilities for any loss, injury, or damages to such persons or property. Employer agrees to FULLY RELEASE AND FOREVER DISCHARGE Trinity University and its trustees, officers, employees, agents, and volunteers of and from any and all claims and liability arising out of or relating to this Agreement and Employer's use of facilities, including but not limited to damage to or loss of property, bodily injury, and death.  Employer SHALL INDEMNIFY, DEFEND, AND HOLD HARMLESS the University and its trustees, officers, employees, agents, and volunteers against any and all claims, demands, causes of action or damages, including attorneys' fees, arising out of the negligence or willful misconduct of Employer, its employees, or agents.


Tobacco-Free Campus 

In support of the University’s commitment to wellness and for the protection, efficient use, and enjoyment of the Trinity campus, Trinity University became tobacco-free on August 1, 2017. This policy applies to all students, faculty, staff, and campus visitors. 



Trinity University’s alcohol policy allows for those of legal drinking age to consume alcohol at on-campus events at the discretion of the sponsoring department. However, in accordance with the NACE Principles for Ethical Professional Practice, discussed in detail above, CELCS does not allow alcohol at any event, on- or off-campus, related to recruitment. Employers found to be sponsoring events or recruitment with alcohol present will not be allowed to engage in campus recruitment. 



The carrying or possession of any type of weapon or firearm on the premises of Trinity University is strictly prohibited. 


Family Educational Rights & Privacy Act (FERPA) 

In compliance with FERPA regulations, Trinity University does not disclose educational records without prior consent of the student, excluding directory information. Additionally, with respect to students who choose to opt out, CELCS does not disclose any directory information to employers or other outside groups. Directory information includes student name, addresses, telephone numbers, electronic mail address, and major/minor field(s) of study, as well as additional categories. Employers wishing to communicate with student organizations or other specific student populations can work with CELCS to connect with those students. 


Information Security Policy 

Trinity expects all stewards of its Non-Public information to create, access, share, and utilize the information in a manner that is consistent with the University’s need for security and confidentiality.  All University faculty, staff, students, vendors, and contractors who have access to University Non-Public Information are required to maintain and manage it in accordance with this policy regarding the storage, disclosure, access, and classification of such information.  They are required to ensure that all contractors, vendors, and other parties with whom they work also comply with this policy.


Tobacco-Free Campus

In support of the University’s commitment to wellness and for the protection, efficient use, and enjoyment of the Trinity campus, Trinity University became tobacco-free on August 1, 2017. This policy applies to all students, faculty, staff, and campus visitors.




CELCS provides Handshake as an online gateway to conduct recruitment of Trinity students and alumni. The system provides fully automated job and internship postings, scheduling for on-campus recruitment, and additional support regarding on-campus recruitment. Using Handshake, employers can: 


  • Post internship and full-time job opportunities 

  • Register for on-campus recruiting options, including on-campus interviews, information tables, information sessions, and career fairs 

  • Share off-campus recruiting opportunities (virtual sessions, regional meetups)

  • Indicate interest in participating in professional development events and workshops with students 

Posting Guidelines

All positions are reviewed and approved by CELCS staff to ensure compliance with stated policies. CELCS reserves the right to remove or reject any postings without notice or explanation to the employer. The following positions or types of postings are not acceptable: 


  • Baby-sitting or other private, in-home employment

  • Commission-only employment, or employment with a base salary less than the federal minimum wage 

  • Fee or investment-based employment

  • Unpaid internships that do not comply with the requirements set forth under the Fair Labor Standards Act - more details can be found in the Federal Department of Labor’s Fact Sheet - as well as in the Trinity Internship Guidebook 

  • Postings without a professional website that can be used to evaluate the opportunity 

  • Postings by recruiters without a professional or organization-related email address (e.g. no accounts) 

  • Virtual internships, or internships that do not take place in a professional setting; this includes remote work positions that do not involve an interactive feedback component and intentional experiential learning outcomes 

  • Positions requiring interns or employees to promote, create, or develop free or fee-based programs, products, services, events, etc. and/or collect student information on behalf of an employer, such as campus brand ambassador or student referral programs 

  • Positions tied to employer addresses that are residential in nature

  • No student or employer may meet at a residential address for an interview


The U.S. Department of Justice requires employers, recruiters, and others posting employment advertisements to comply with all applicable equal employment opportunity laws, including the anti-discrimination provision of the Immigration and Naturalization Act. More information can be found at the Department of Justice website. Namely, the U.S. Department of Justice prohibits: 


  • Any posting that requires U.S. citizenship or lawful permanent residence in the U.S. as a condition of employment, unless otherwise required in order to comply with law, regulation, executive order, or government contract

  • Any job requirement or criterion in connection with a job posting that discriminates on the basis of citizenship status or national origin 


Resume Books

Due to Trinity’s program size, the diverse opportunities available in today’s workforce, and the fast pace of internship, full-time, and graduate school acceptances, we do not offer resume books as an option to employers. CELCS encourages employers to work with the career advising team to build a communications strategy for reaching students and increasing applications. 


Policy Changes

CELCS uses discretion when evaluating employer requests and reserves the right to make exceptions to these policies and guidelines as warranted by special circumstances, i.e., in certain situations deemed to be acceptable and beneficial to our students and CELCS, the University, or recruiters using our services. Such exceptions will be considered on a case-by-case basis.  Any exception made does not constitute a change in policy, nor is there a guarantee that this same decision will apply in the future.