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Whistleblower Policy

Introduction

This Policy Statement governs the use of the Whistleblower Hotline for the purpose of reporting acts considered to be potentially illegal, fraudulent, dishonest, abuse of authority/abusive behavior and/or of a similar nature. This policy also strictly prohibits retaliation against an employee or student of the University (referred to here as a "Whistleblower") who reports an activity that the Whistleblower reasonably believes to be illegal, fraudulent, dishonest or otherwise warranting reporting on the hotline.

Reporting

All members of the University community are responsible for reporting fraudulent, dishonest, or illegal conduct involving University employees or resources. The University's official reporting channel for such matters, the Campus Conduct Hotline, is provided and managed by the University’s insurance provider to ensure confidentiality.  You can access the Campus Conduct Hotline’s confidential phone number (866-943-5787) or confidential website at https://www.intouchwebsite.com/index.asp?Lid=1&Cid=69969.  A confidential code is provided to the person reporting the incident whereby the caller can track progress and resolution of the matter throughout the investigation process.

Reports submitted to the hotline are forwarded to the University Risk Management Office (reporting to the Assistant Vice President of Public Safety-Enterprise Risk Management) and a copy is provided to the appropriate vice president for investigation and resolution. Management investigation progress, including any corrective action taken and final resolution of the matter, are reported by Risk Management Office to the hotline.

The Assistant Vice President of Public Safety-Enterprise Risk Management will determine, in consultation with appropriate administrative officials disinterested with the reported case, if the matter should be reported immediately to the Chair of the Audit Committee of the Board of Trustees. All matters reported on the hotline are included in summary report form to the Audit Committee on an annual basis.

Whistleblower Protection

University employees may not retaliate against a Whistleblower with the intent or effect of adversely affecting the terms or conditions of employment or enrollment. If the Whistleblower has made a confidential report, the University will exercise reasonable care to keep the Whistleblower's identity and the report confidential, unless (1) the Whistleblower agrees to the disclosure; (2) disclosure is necessary to allow University or law enforcement officials to investigate or respond effectively to the report; (3) disclosure is required by law; or (4) the person(s) accused of violations by the Whistleblower are entitled to the information as a matter of institutional due process in disciplinary proceedings.

Whistleblowers who reasonably believe that they have been retaliated against by a University employee or student may file a written complaint with the President, with a copy to Human Resources. If retaliation is substantiated, the retaliating employee(s) are subject to appropriate disciplinary actions or remedies, up to and including dismissal. The prohibition against retaliation is not intended to prohibit managers or supervisors from exercising legitimate supervisory responsibilities in the usual scope of their duties.

Policy History

Approved:    March 28, 2005

Revised:       September 3, 2010
                      August 26, 2013
                      September 4, 2014
                      September 13, 2016

                      September 16, 2018