Due to the increased risks associated with travel abroad, effective May 10, 2016, all faculty, staff and students traveling abroad on behalf of Trinity University are required to register with the following programs listed below. Please contact the Office of International Programs for assistance.
All Travel Authorization and Advance Request (TAAR) forms for travel abroad require review and approval PRIOR to the travel. TAAR forms must be submitted AT LEAST 5 BUSINESS DAYS PRIOR to the departure date for review.
The safety of faculty, staff and students on university-sponsored trips is the university's first priority. As a result, travel to any country under a U.S. Department of State Travel Warning, Alert or Evacuation Order or an OFAC Sanction Program is restricted. There may not be insurance coverage available through the university's insurance carriers under these circumstances, and evacuation efforts may be hindered or prohibited. Travel plans to countries experiencing any of these conditions must be evaluated and receive committee approval prior to travel. Failure to receive approval prior to travel may result in disciplinary action. Exceptions to this policy are made on a case by case basis in accordance with the procedures below:
Please see the Business Office Travel Policy for further information.
The Centers for Disease Control and Prevention (CDC) has placed regions with Zika outbreaks, such as Central and South America, to include Mexico, on a Level 2 travel alert and is adding regions to the alert daily. Travelers to these regions should practice enhanced precautions to prevent mosquito bites.
Travelers should check the Center for Disease Control (CDC) Travelers Health web page for Travel Notices for health related issues, such as Ebola.
Trinity University faculty, staff and students traveling abroad on institution-sponsored trips are covered by EuropAssist. Access to assistance and medical personnel, regardless of the time zone, is available 24/7 by contacting EuropAssist collect at 1-410-453-6330. Effective August 1, 2018, Seven Corners will replace EuropAssist. All coverage and services will remain identical. For assistance, contact Seven Corners at 1-844-344-2360.
For policy details, including coverage and exclusions, please see the 2015-2018 International Travel Program Coverage Summary.
Because the University maintains physical damage coverage on hired automobiles (rental cars), the University recommends that when leasing a car, you decline the collision damage and liability waiver, except when leasing in a foreign country. For additional guidelines to follow when leasing an automobile, please refer to the "Guidelines for Entering into Car Rental Contracts."