Procedures for Trinity Employees
1. Purchasing Card (P-Card) Orders placed via telephone or online by cardholders should include specific instructions to the merchant/vendor detailing where to ship and bill the merchandise.
1a. If the merchant/vendor does not accept p-cards, (Purchasing policy dictates that departments have authority to place their own orders up to $5,000), then a quote should be obtained from the merchant/vendor and submitted to Accounts Payable as a requisition for processing. The Purchasing office will place the order using a Purchase Order (P.O.) form.
2. Advise all merchants/vendors that Trinity, as an Educational Institution, is exempt from all Texas State and Local Sales Tax. You will find our tax ID number on the front of your p-card.
3. When Merchandise has been Delivered: