There are certain procedures and restrictions placed on capital equipment purchases made throughout the year. Each year the University budgets specific funds for equipment purchases. These are explained in the following sections.
For Capital Equipment Purchases
Revised April 2011
Annually, at a time designated by the president, departments may request funding for items of equipment (except office computers and printers) that are needed to accomplish their assigned mission. Items must cost at least $500.00.
Each year the University budgets specific funds for equipment purchases.
November 1 - Departments include capital equipment request with budget.
March-April Approved allocations sent to Vice Presidents for further notifications to department.
Before spending start-up funds, an itemized and complete list of start-up fund equipment must be sent to the Office Academic Affairs. After this list is approved, allocated funds may be spent by sending appropriate DPO's to the Office of Academic Affairs. These DPO's should use the following account number: 10-1300048. The Office of Academic Affairs will check each order against the start-up funds list and then send the DPO to the Business Office- Accounts Payable.
In the case of purchases of computers or computer-related equipment, prices should be checked with the Director of Hardware/Software in Information Technology Services before completing the DPO. After the Office of Academic Affairs has approved the order, the DPO will be sent to Information Technology Services for approval.
If you wish to change your itemized list of start-up fund equipment in any significant way, you must send a revised complete list to the Office of Academic Affairs for approval.