This policy outlines the conditions under which individuals and entities may engage in solicitation and promotion at Trinity.
This policy applies to all members of the Trinity community.
Trinity University is a living and learning home for students. Faculty and staff best support the University’s mission when working without distraction. By nature, solicitations and promotions on campus may invade privacy, alter the community environment, undermine University operations or branding, or dilute the Trinity experience. However, it is recognized that some solicitation and promotion activities may complement one or more of the University’s core values of discovery, excellence, impact, individual, and community. In addition, solicitation and promotions efforts not coordinated with Alumni Relations and Development could conflict with or duplicate the University’s own efforts to solicit support.
Commercial enterprises and any person acting on behalf of a commercial enterprise may not conduct solicitation or promotion activities on campus or use University resources without advanced written authorization from the Vice President for Finance and Administration or designee, except as otherwise authorized by this or other applicable University policy. Commercial enterprises interested in reaching the Trinity community should contact the Trinitonian advertising department.
Commercial enterprises who are hosted by campus departments or offices in accordance with the Commercial Enterprise Policy may engage in solicitation and promotion activities incidental to their permitted presence on campus.
Recognized student-run commercial enterprises may use University resources for solicitation and promotion, as long as such solicitation and promotion is in compliance with any requirements or restrictions by the Department of Entrepreneurship, this policy, and other applicable University policies and procedures, including relating to facility use.
No student organization or campus department or office may engage in solicitation or promotion for a non-profit or cause on campus or with University resources without advanced written approval from the Vice President for Alumni Relations and Development or designee. The Student Organizations Handbook provides additional guidance for student groups.
Individuals who are members of the Trinity community and student organizations or campus departments or offices are authorized to collect donations at Trinity for a non-Trinity non-profit program, organization, or initiative, as long as the name of the organization for whom donations are being sought is prominently identified and the individual or group complies with all applicable University policies and procedures.
Individuals who are members of the Trinity community and student organizations may raise funds for non-profit efforts by selling items, as long as the activity complies with all applicable policies and procedures, and items are not labeled or otherwise branded in a way that suggests a relationship with Trinity University without advanced written approval by the President or designee.
Individuals and groups receiving sponsorship for a specific event or activity may express appreciation for the sponsorship with public notice, such as signage at the event or a business logo on a T-shirt, but may not give the sponsor more access to campus than is allowed other outside enterprises.
In addition to the above, in order to maintain a reasonably consistent and pleasant campus environment, any individual or group engaged in permissible solicitation or promotion under this policy must also abide by the following:
Policy Contact(s): Office of Finance and Administration
Approval Date: August 19, 2018
Review Cycle: three years
Policy History: This policy was developed to address aspects of the now-obsolete Posting and Promotions on Campus policy