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Policies

This site serves as a repository for all Trinity University policies, both institutional and departmental.

A University policy has broad application throughout the University and has been approved by University administration. It helps ensure compliance with applicable laws and regulations, reduces institutional risk, promotes operational efficiency, or enhances the University's mission.

Policies, procedures, and guidelines are also issued by individual departments and offices. Some of these policies are linked on this site; others can be found alongside specific departmental or office information sources.

Questions about policies, procedures, and guidelines can be directed toward the office or department responsible for the information.

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Titlesort descending Downloadable files Office
Accounting Corrections/ Journal Entries

Business Office
Alcohol Policy

Student Life
Alcoholic Beverages on Campus

Finance & Administration Policies and Procedures
Anti-Harassment

Human Resources
Applicable Policies

Business Office
Appropriate Use Policy for Students

Information Technology Services
Authorized Drivers

PDF icon Trinity University Charter Bus Policy, PDF icon Authorized Driver Acknowledgement Form, PDF icon Authorized Driver Request Form, PDF icon Authorized Driver Request Form, PDF icon Authorized Driver Policy and Guidelines

Risk Management and Insurance
Bad Debt Write-Off Policy

Business Office
Biology Research Projects

Biology
Board and Residential Agreement

Student Success
Bookstore Sales

Business Office
Budget Authorization, Preparation and Changes

Business Office
Budget Reports

Business Office
Building Access Policy

University Police
Business Continuity Plans

Risk Management and Insurance
Business Expense Policy and Procedure

Finance & Administration Policies and Procedures
Capital Equipment Process

Purchasing Office
Capital Improvements

Facilities Services
Car Rental Contracts

Risk Management and Insurance
Cell Phone Purchasing Policy

Information Technology Services
Central Receiving

PDF icon Outgoing Shipping Form

Facilities Services
Charter Bus Policy

Risk Management and Insurance
Check Cashing

Business Office
Check Requests

Business Office
Checks - Manually Produced

Business Office
Classified Staff Handbook

Human Resources
Classroom Procedures and Student Responsibilities

Student Life
Colleague Data Standards Manual

PDF icon colleaguedatamanual.pdf

Information Technology Services
Commercial Enterprise Policy

Finance & Administration Policies and Procedures
Communications Policy

Information Technology Services
Computer Replacement & Purchase Policy

Information Technology Services
Conflict of Interest

PDF icon Part A , PDF icon Part B , PDF icon Part C

Risk Management and Insurance
Conflict of Interest Policy

Finance & Administration Policies and Procedures
Consent

Student Life
Contract Policy and Procedures

Image icon Contract Procedure, PDF icon Background Check Agreement, PDF icon Designated Authorized Signators, PDF icon here, PDF icon Independent Contractor/Vendor Agreement, PDF icon EIIA Certificates of Insurance Limits., PDF icon Agreement for Professional Services, PDF icon Exhibition Agreement Option A (Exhibitor Insured), PDF icon Letter Agreement, PDF icon Vendor Agreement, PDF icon Tiger Network Streaming Services Exhibit A, PDF icon Speaking Agreement, PDF icon Confidentiality and Non-Disclosure Agreement, PDF icon Consulting Agreement, PDF icon Entertainment-Performance Agreement, PDF icon Exhibition Agreement Option A (Exhibitor Insured), PDF icon Exhibition Agreement Option B (Lender Insured), PDF icon Speaking Agreement, PDF icon Speaking Services - Condensed

Risk Management and Insurance
Controls Over Ticket Sales

Business Office
Convenience Copy and Other Services

Purchasing Office
Copyright Policy

Information Technology Services
CSC Policies

Coates Student Center
Device Management Policy

Information Technology Services
Donations

Business Office
Drones Policy

Risk Management and Insurance
Drug and Alcohol Abuse

Finance & Administration Policies and Procedures
Drug Policy

Student Life
Electronic Communications Policy

Information Technology Services
Employment Accommodations Policy

Human Resources
Encumbrance Accounting Policy

Business Office
Equal Opportunity Employer Policy

Human Resources
External Resources

Student Financial Services
Faculty & Contract Staff Handbook

PDF icon faculty-and-contract-staff-handbook-18-19.pdf

Human Resources
Family Educational Rights & Privacy Act

Registrar
Field Trips Policy

PDF icon Informed Consent and Assumption of Risk , PDF icon Student/Participant Release and Indemnity Agreement

Risk Management and Insurance
Finance & Administration Policies and Procedures

Finance & Administration Policies and Procedures
Firewall Policy

Information Technology Services
Fiscal Year Closing

Business Office
Forms

PDF icon 006 Equipment Transaction Form

Business Office
Furniture Buying Guidelines

Purchasing Office
General Information

Finance & Administration Policies and Procedures
Gift Policy

Finance & Administration Policies and Procedures
Golf Cart Policy

PDF icon Pedestrian Only Area

Risk Management and Insurance
Golf Cart Training

PDF icon Golf Cart Safety Training, Image icon img-0123.jpg

Environmental Health & Safety
Guest Apartment Policy

Conferences and Special Programs
Handling and Accounting for Cash Policy

Business Office
Hazardous Materials

Image icon hazmat-response-room-4045.jpg

Environmental Health & Safety
Hazing

Student Life
Health and Immunization Records

PDF icon Request for Immunization Records, PDF icon Immunization, Health Record & Insurance Requirements

Student Success
Health Insurance

PDF icon trinityu-international-insurance-waiver.pdf

Student Success
HIV/AIDS Guidelines

Finance & Administration Policies and Procedures
Hoverboard Policy

Risk Management and Insurance
Human Resources Policies

Human Resources
Incident Response Policy

Information Technology Services
Income Tax on Awards and Prizes

Business Office
Information Security Policy

PDF icon Information Secruity Policy

Information Technology Services
Injury/Illness Reporting Policies and Procedures

Environmental Health & Safety
Insurance

Risk Management and Insurance
International Travel Policy

PDF icon 2015 International Travel Program Coverage Summary, PDF icon guide for using Terra Dotta

Risk Management and Insurance
Internet Privacy Policy

Information Technology Services
Key Control

Facilities Services
Legal

PDF icon helpful resources.

Risk Management and Insurance
Mail & Package Processing

Facilities Services
Monetary Advances

Business Office
Moving Information

PDF icon Local Moving Companies

Purchasing Office
Night Depository

Business Office
Non-Discrimination and Diversity Policy

Human Resources
Online Directory Policy

Strategic Communications and Marketing
Open Records Request

PDF icon Open Records

University Police
Other Policies

Student Life
Overhead Expense Policy

Business Office
P-Card Policy

Business Office
Parental Leave Policy for Classified and Contract Staff

Human Resources
Password Policy

Information Technology Services
Peer to Peer File Sharing

Information Technology Services
Peer to Peer File Sharing Facts

PDF icon Infringement Notice - Music, PDF icon Infringement Notice - Gaming, PDF icon Infringement Notice - Movie

Information Technology Services
Personal Service Payments

Business Office
Petty Cash Funds

Business Office
Physical Plant and Custodial Services Charges

Facilities Services
Placing Orders with Merchants

Purchasing Office
Policies

PDF icon Visual Identity Guide

Strategic Communications and Marketing
Policies and Governance

PDF icon Classified Staff Handbook, PDF icon faculty-and-contract-staff-handbook.pdf

Academic Affairs
Privacy Statement

PDF icon Notice of Privacy Practice

Student Success
Procedures

Student Life
Programs

Student Life
Property Management and Control

Facilities Services
Purchasing Policy and Procedures

Purchasing Office
Purchasing Reference Sheet

PDF icon Placing Orders with Merchants, PDF icon TU Furniture Buying Guidelines and Attachment 1

Purchasing Office
Records Retention

Business Office
Recruiting Policy

Business Office
Reporting

Student Life
Request to Serve Alcohol

PDF icon Request to Serve Alcohol Form, PDF icon Best practices when hosting an event where alcohol is served.

Risk Management and Insurance
Responsible Information and Technology Use Policy

Information Technology Services
Rights, Responsibilities & Privacy

Student Financial Services
Risk Reduction Tips

Student Life
Safe Working and Educational Areas

Environmental Health & Safety
Safer Parties Initiative

Image icon spin-logo-updated2.jpg, Image icon spin-logo-updated.jpg

Student Life
Safety Records System

Environmental Health & Safety
Safety Training

Image icon tupd.jpg

Environmental Health & Safety
Sales Tax

Business Office
Sanctions

Student Life
Satisfactory Academic Progress

Student Financial Services
Security Procedures and Policies

University Police
Service Requests (Work Orders)

Facilities Services
Service Requests for Equipment

Purchasing Office
Sexual Assault Programs and Procedures

Finance & Administration Policies and Procedures
Sexual Misconduct

PDF icon Title IX Policies (2017-2018), PDF icon Title IX Procedures (2017-2018)

Student Life
Sexual Misconduct Violations

Student Life
Social Media Policy

Strategic Communications and Marketing
Solicitation & Promotion Policy

Finance & Administration Policies and Procedures
Staff Identification Card

Finance & Administration Policies and Procedures
Student Billing/ Payment Methods

Business Office
Student Employment

Human Resources
Student Handbook

PDF icon Security Policy Statement, PDF icon Missing Person Policy, PDF icon Emergencies, PDF icon Student Leadership Fall 2015, PDF icon Student Leaders Fall 2016, PDF icon 2018-2019 Student Handbook

Student Life
Student Loans

Business Office
Student Organizations using the Holt Center

Conferences and Special Programs
Student Rights

Student Life
Student Rights and Responsibilities

Student Life
Study Abroad

Student Financial Services
Summer Research Compensation Policy

Business Office
Summer Study

Student Financial Services
Tailgating

PDF icon Download Tiger Tailgating Map (PDF), Image icon tigertailgating-map-sept2015.png

Student Life
Telephone Charges

Information Technology Services
The Academic Honor Code

Academics
Tobacco Free Trinity

Image icon th-screen-shot-website.jpg, Image icon tft-announcement-banner.jpg, Image icon tft-one-year-survey-reminder.jpg, PDF icon faq-document-website.pdf, PDF icon quit-tobacco-resources-webpage.pdf

Student Success
Travel Policy

Business Office
Trinity University Colors

Strategic Communications and Marketing
Trinity University Logos

Strategic Communications and Marketing
TUNetwork Use Policy

Information Technology Services
University Police Policies

University Police
University Pool Vehicles

Facilities Services
University Surplus Policy

Purchasing Office
Use of Institutional Name or Logo

Finance & Administration Policies and Procedures
Use of Personal Vehicles for University Business

Business Office
Use of Trinity University Facilities

Conferences and Special Programs
Vacation and Sick Leave

Human Resources
Values-based Policies

Student Life
Van Driver Check-Ride

Image icon van.jpg

Environmental Health & Safety
Vehicle Parking

University Police
Video Documentation and Surveillance Systems

University Police
Weapons

Student Life
Weapons Policy

Finance & Administration Policies and Procedures
Whistleblower Policy

Risk Management and Insurance
Withdrawal

Student Financial Services
Workers' Compensation

Risk Management and Insurance