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Education & Research Technology Advisory Committee

Committee Charter

The Education & Research Technology Advisory Committee will serve in an advisory and oversight role to other IT governance working groups. The Committee will recommend long-term strategies for the implementation and maintenance of academic technology resources. It will review, on an annual basis, IT equipment requests for technologies used in classrooms, teaching and research labs, the Library, and production facilities. It will review and recommend or not recommend projects involving IT that impact education and research. It will make recommendations regarding equipment renewal cycles along with recommendations regarding relative funding priorities. The committee will oversee the maintenance and development of technical resources in direct support of teaching, learning, research and scholarship. In addition, the committee will review and approve updates to existing systems, standards, policies and procedures.

The committee will be composed of the Chief Information Officer or her/his designee; and four faculty members, one from each allied set and one from the Department of Computer Science or with significant computational research experience.

The committee reports to the Faculty Senate.   

 

Department Representation

Four faculty members, one from each allied set and one from the Department of Computer Science or with significant computational research experience.

Ex-Officio Members

Associate Director of Strategy & Planning, ITS

 

Charge

  • Review requests and recommend educational and research technologies to the IT Executive Governance Committee.
  • Solicit requests for funding for University-wide research computing initiatives and forward those received to the IT Executive Governance Committee for review.
  • Prioritize and make recommendations to the IT Executive Governance Committee regarding University-wide academic project and service priorities.
  • Assist in the development of grant proposals that will support potential instructional or research technology investments.
  • Review all instructional and research systems in use for currency, use, and relevance on an annual basis.

All committee members will contribute to meeting discussions and vote according to the charge above.

 

Bylaws

Committee Chair

The Chairperson will serve a two year term but commit to a total of three years of service: a two year commitment as an active chair and one year commitment as a guide to the next Chair. Each Chairperson will be elected by the committee members during the May meeting every other year and the new Chair term will begin June 1. The previous and newly elected Chair will overlap for one year to provide continuity.

In the event the Chair is unable to attend a committee meeting, the Chair must designate an alternate from the committee members to run the meeting.

Members

Each committee member will be appointed by their respective departmental chair and will serve a three year term beginning June 1 and ending May 31 of the third year. With approval of the departmental chair, the Chairperson may request up to two members to serve a second successive term for the sake of continuity. In the event the advisory committee member can no longer serve on this committee, the respective departments chair will appoint an alternate that will serve for the remainder of the original term. Ex-Officio members are appointed by the CIO.

Invited Guests

With consent of the Chief Information Officer, committee members may invite guests from different areas of the University to attend advisory committee meetings. Guests can be any Trinity student, faculty, or staff and will not have voting rights.

Meeting Frequency

Monthly during the academic school year and once during the summer. Committee members should expect to commit approximately 3 hours per month in addition to the meeting time independently reviewing materials related to requests and other matters.

Meeting Structure

The advisory committee chair will collect agenda items will draft an agenda for each meeting. The CIO must review and approve the agenda draft prior to each meeting.

Voting

Each voting member will cast one vote towards a recommendation for each reviewed IT project request. The Chair will have the authority to decide quorum and cast a tie-breaking vote.

Project Request Reviews

This committee will review project requests on an ad-hoc basis and will make a recommendation for approval or disapproval to the IT Executive Governance Committee.  As required, the committee chair will present voting results and recommendations on project requests to the IT Executive Governance Committee.

Special Projects

The Chief Information Officer may use appropriate discretion to approve special projects that are critical to the University without Governance Committee review.  In the event the CIO approves a project, it will be communicated to the appropriate advisory committees for prioritization. A special project is a project that requires new funding and is requested by one of the University divisions.  Internal ITS projects do not require governance approval, nor do service requests and help desk tickets.

Support

The Office of the CIO will provide support as needed. The advisory committee may choose to form ad hoc sub-committees or task forces.