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Form Directory

Listed below are some of the most common Human Resources forms used on campus. Some forms may be filled in online. All other forms must be printed out and personally delivered or mailed to the Human Resources Department.

Each form is in PDF format and required Adobe Acrobat Reader 7.0 or higher to view and complete.

Application

Application for Employment
To apply for clerical, skilled/service/technical or temporary employment at Trinity University. Not required for professional, faculty or student position vacancies.

Employment Authorization

Classified Staff Request
To be completed to recruit/hire permanent or temporary classified staff.

Student Work Authorization
To be completed by Offices and Departments when requesting student work positions.

Performance Appraisal

Probationary Evaluation
To be completed at the 2nd and 5th month for each new classified employee and existing employees who are promoted or transferred to a new position.

Annual Performance Appraisal
To be completed once a year during the Spring for each employee. Duplicate the form for each employee as necessary.

Optional Pre-Evaluation Form
This form is an optional worksheet for each employee. Duplicate the form for each employee as necessary.

Position Audit Questionnaire
To be completed by the employee and their supervisor after receiving Vice-Presidential approval. With VP approval, HR will conduct a job audit.

Employee Clearance

Clearance Form
To be completed by professional, clerical or skilled/service/technical employees exiting the university. Does not apply to Faculty or Retirees.

Exit Interview Questionnaire
To be completed by all employees exiting the university. Does not apply to Faculty.

Essential Forms

Background Check Disclosure Form
To be completed by all newly hired employees. Employment is contingent upon the successful completion of a background check.

I-9 Form
USCIS Employment Eligibility Verification form to be completed by ALL newly hired employees within 72 hours of their date of hire. A list of Acceptable Documents to verify employment eligibility is included. Click here to read an employee information sheet regarding the Form I-9.

W-4 Form
IRS Withholding Allowance form to be completed by all newly hired employees.

Application for Paid Leave
To be completed by all Contract staff and returned to HR to record any leave taken. Not required for Classified staff.

Medical Spending Account/Dependent Care Reimbursement Form
To be completed and sent or faxed to GPA by the participating employee for reimbursement. Please attach your receipt(s). A separate reimbursement form must be completed for each person that receipts are submitted for.

Application for Tuition Remission Benefits
To be completed by all full-time employees for tuition reimbursement at Trinity University.

Application for Tuition Exchange Benefits
To be completed by all full-time employees for tuition exchange for dependents only at other institutions.

Address Change Form
For all non-student employees to report address changes. Completion of this form will change your address information throughout the campus.

Authorization for T.U. Services
To be completed by dependents of employees, contractors or volunteers requesting T.U. services.

Conflict of Interest Disclosure

Conflict of Interest Disclosure for Trinity Administrators