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Student Organization Resources & Forms

Everything you need to be a successful student organization!
Looking for a list of resources and forms? Scroll to the bottom or click here.

Student Organization Handbook

Review our updated Student Organization Handbook 2018-2019 for information about policies, procedures, and tips to keep in mind as you manage your organization.  

Updated policies include:

  • New Student Organization Petitioning Process
  • Event Review Process
    • Event Information Form
    • Event Consultation Process
    • Event Review Committee
  • Programs Observed on Religious Holidays
  • Commercial Enterprise Policy
  • Solicitation and Promotion Policy
  • Tax Exempt Status and Guidelines for Political Activity
  • Student Organization Purchasing Card (P-Card) Policy
  • Ticket Sales and Admission Fees
  • Tigerbucks Devices and Credit Card Terminals
  • Copyright Law and Infringement

TU LeaderTalk - listserv

Do you TU LeaderTalk? Join the listserv of Trinity leaders. Bounce ideas off each other, ask questions, and promote your events. Subscribe by sending a completely blank e-mail (no subject, no text, no signature) to subscribe-tuleadertalk [at] Once subscribed, you can send messages directly to tuleadertalk [at] For questions or assistance regarding the listserv, please contact the ITS Helpdesk directly.

Campus Reservations and Equipment

All campus organizations use T-SPACE, Trinity's centralized reservation system. Organizations must have a  T-SPACE trained administrator in order to make campus reservations. Contact getinvolved [at] (Student Involvement) for training information. 

Student Organization Resource Center

(Coates Student Center, West Wing, Lower Level)

Have you visited the Student Organization Resource Center? Active organizations can access:

  • Printed banner pickup location (Digital Banner Machine: The banner printer is available to advertise one time events/programs. Compete the Banner Request Form to get started.)
  • Paper and paint for banners (and tack lines for drying)
  • Student organization mailboxes

Main Wing of the Coates Student Center

POS Machine: POS machines (Tigerbucks machines) are helpful when collecting money or fundraising for your organization. When making a T-Space reservation, request to use the Info Desk POS machine by including a note in the "comments" section.

Officer Resources

Form Deadlines

PLEASE MEET THESE DEADLINES to ensure success for your organization.

Due at least 10 class days prior to the event...

Due at least 5 class days prior to the event...

Due at least 48 hours prior to the event...

  • Emergency Contact Information for Travel

Due at least 24 hours prior to the event...

Coordinator for Student Programs

Shannon Edmond is the Coordinator of Student Programs in Student Involvement and works specifically with student organizations. Please contact her at sedmond [at] for any questions or concerns regarding the governing, functioning, or event planning for your organization. Shannon can provide helpful information regarding leadership best practices and event management.


Forms & Policies