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Posting and Promotions

Posting and Promotions on Campus

(Includes the display of flyers, posters, banners, leaflets and similar items in or on any part of the University campus, including but not limited to buildings, trees, parking lots, light posts, railings; also includes words or lettering displayed on campus grounds and facilities.)

I. Posting

A. The purpose of campus posting and promotions policies is to provide for reasonable control over the appearance of the campus while allowing for the advertisement of events and the expression of ideas. The University is committed to providing a campus ambience that supports student efforts in and out of the classroom and to maintaining a campus condition that is neat, safe, orderly, and aesthetically pleasing.

B. Affixing of flyers, banners, and leaflets is prohibited for students, student organizations, and academic and administrative departments

  • on entry doors of all campus buildings;
  • on all interior public access ways of academic and administrative buildings;
  • on all exterior walls and other surfaces of campus buildings and structures;
  • on outward-facing windows of administrative and academic buildings;
  • on interior walls and other surfaces of public areas in all campus buildings;
  • on fences, railings, light posts, trees, brick walls, works of art (including fountains), and  other outdoor features or structures; and
  • on vehicles parked anywhere on campus or streets adjacent to the campus. 

C. Posting of advertising and/or directional signs may be made at the site of an event with appropriate approvals from the coordinator for Student Programs in Student Involvement or designee.

D. For bulletin boards in academic and administrative buildings (including the Chapel), the academic or administrative department nearest a bulletin board governs posting policies.

E. From time to time, exceptions to campus posting policies may be granted to a student organization by the coordinator for Student Programs in Student Involvement or designee.

F. The Residential Life staff facilitates posting on residence hall bulletin boards.

  • Deliver 80 copies to Residential Life in the Witt Center seven or more days in advance of the event.
  • Materials must advertise events for Trinity organizations or departments.
  • Residential Life reserves the right to refuse posting of any materials.

G. Coates University Center (CUC) staff facilitates posting on CUC bulletin boards. Deliver four copies to the CUC office. Materials must pertain to Trinity organizations or departments. Materials will be date stamped and must be removed after 14 days.

H. Chalking on campus pedestrian sidewalks and walkways is permitted on areas of the campus commonly known as the “lower campus” only (including stairs from lower campus to near the Coates University Center). Chalking is not permitted on structures or walls of any kind. Marker lettering and painted lettering, including spray paint, water-based paint, and shoe polish, are not permitted on any campus grounds or facilities

I. Those who post are urged to be considerate of the condition of the campus and the campus staff responsible for the condition of the campus. When in doubt, community members posting and promoting should consult staff in the Student Involvement office.

J. No fliers of any size may be distributed in bulk fashion through Campus Mail.

K. Those who post are expected to remove advertising and promotion for events at the conclusion of the event.

L. Students and student organizations violating posting policies will be referred to the student organization judicial process as outlined in the Student Organization Handbook.

II. Commercial Enterprises on Campus

(Includes companies and firms as well as the activities of student entrepreneurs.) 

A. Trinity University does not provide its facilities or locations (indoors or outdoors, including parking lots and vehicles in University parking lots) for the purpose of advertising events, services, programs, or any other aspects of commercial enterprises.

B. Students and student organizations may not offer or transfer their advertising and promotion privileges to commercial enterprises.

C. The exceptions to this policy are those approved arrangements for providers of vending services, Dining Services, and the Bookstore. From time to time, certain other exceptions are approved for intercollegiate athletics and events sponsored by Conferences and Special Programs. Student Involvement staff must approve all other exceptions.

III. Sales and Solicitation on Campus 

A. There will be no private sales of merchandise, products, or services on campus by students, nor can students sell on or off campus through use of residence hall rooms, on campus phone numbers, Tigers’ Den Mail Depot mailboxes, or the University e-mail service. For information or clarification, see the director of Residential Life.

B. Businesses attempting to do business with Trinity University should contact the director of Purchasing. No student or employee of the University by representing an off-campus firm can give that firm any greater rights on campus than it would otherwise have.

C. No door-to-door or public-area sales or solicitations are permitted in the residence halls. No insurance agents, salespersons, charitable organization representatives, or others are permitted to solicit business in the residence halls except from an individual student if that student has invited the business representative to campus. Requests for exceptions should be made to the director of Residential Life.

D. Any business organization that desires to operate on campus to provide services to the campus community must do so under contract with or expressed written permission of the vice president for Finance and Administration. Examples are the food service, vending machines, copy machines, newspaper self-service racks, and other self-service machines provided for the convenience of the University community.

E. No sales or solicitation will be permitted in the residence halls, Mabee Hall, or Coates University Center unless it is sponsored by a University department, office, or student organization as a part of its mission and program, complies with the University fund-raising policy, and is approved in advance by the Student Involvement staff.

Policy last revised July 7, 2017