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Skyline and Underwood Room

All events utilizing Skyline Room and/or Underwood Room must abide by the following procedures.

Reservation Information

  1. University departments, offices, and student groups may reserve the Skyline Room for evening, weekend, and breakfast/brunch functions through regular T-Space reservation procedures.
  2. Technology needs are addressed through T-Space.
  3. Skyline group reservations MUST include a catering order to be valid. Please contact ARAMARK for further details.
  4. All evening events in Skyline Room and/or Underwood Room must have a start time of 4 p.m. or later.
  5. Breakfast reservations can only be made in Underwood Room, Monday-Friday. Reservations must end by 10 a.m., and the group must be no more than 30 people maximum.
  6. Underwood Room can be reserved for lunch events/meetings only on Mondays-Thursdays with a group minimum of 12 people. Underwood Room will be open for public lunch seating on Fridays.
  7. All T-SPACE reservations for Skyline/Underwood Rooms must be submitted at least three business days before the event start date.
  8. By contract, ARAMARK has exclusive catering rights in the Skyline Room. When alcohol is served at University functions, it will be served by TABC-certified ARAMARK bartenders. Contact Aramark at 210 999-8416 for all catering needs.
  9. If an outside contracting party does not have insurance, an individual General Liability and Participant Accident Protection for Special Events can be purchased from Francis L. Dean Associates, Inc. Use of this company is not required and is only provided as a convenience for outside parties wishing to contract with Trinity University.

Associated Fees for Skyline Room

  1. If your event requires tables and chairs to be rearranged from the original layout, your department/group will be charged $100 for the set-up fee. You must include your department/group's account number in T-SPACE in internal notes.
  2. If your event requires all chairs and tables to be removed from Skyline Room, your department/group will be charged $150 and you must include your account number in the T-SPACE reservation in internal notes.

Advertisement Guidelines

  1. Decorations: NO tape of any kind, glitter, decorations, streamers, confetti. No decorations that will damage the resources and property (tables, chairs, walls).
  2. All off-campus advertisements must be submitted to The Trinitonian (trinitonian [at] trinity.edu). Coates Student Center will not accept any external advertisements to the Trinity community.
  3. Departments/groups must submit banners and large posters through T-SPACE.

For any reconfiguration to Skyline Room or Underwood Room, departments/groups must meet with Chinyere Stallworth, Coordinator for Coates Student Center, to review and finalize the event layout.

As a common courtesy, please submit all T-SPACE reservation for Skyline Room or Underwood Room at least three business days before the event start date. For any questions related to Coates Student Center, please contact Chinyere Stallworth, cstallw1 [at] trinity.edu, or call 210-999-8891.